Title: Accounts Receivable/Payable Clerk
Department: Finance & Accounting
FLSA Status:  Full-time, non-exempt

Position Summary:
The Accounts Receivable/Payable Clerk’s primary functions are to process incoming payments in compliance with servicing policies and procedures, maintain accounts payable records in and perform day-to-day financial transactions.

Essential Duties & Responsibilities:

  • Analyzes and allocates cash receipts received.
  • Obtains departmental approval and charges expenses to accounts and cost center by analyzing invoice and expense reports; recording entries.
  • Reconciles and processes work by verifying entries and comparing system reports to balances.

Primary Duties and Responsibilities:

  • Prepares Paying Agent Advice based on daily receipts received.
  • Reviews cash receipts and determines proper allocation and posts payments to ledger.
  • Requests information from authorizer to determine proper payment allocations, as necessary.
  • Compiles Paying Agency Certificates and email to clients.
  • Prepares reconciliation of funds that are processed daily and submits to management for review
  • Prepares and sends receivable status updates to clients.
  • Reconciles and processes work by verifying entries and comparing system reports to balances.
  • Onboards new vendors according to their W9 forms, verifying Federal ID numbers.
  • Assists with the preparation of annual 1099 tax filings.
  • Reconciles accounts payable ledger to general ledger to assist in monthly closing.
  • Perform monthly reconciliations.
  • Process check requests and expense reports on a regular basis.
  • Accurately review, code and process vendor invoices.
  • Verifies vendor accounts by reconciling vendor statements, review and reconcile invoice discrepancies.
  • Audit and process credit card bills.
  • Address and respond to vendor inquiries.
  • Monitors vendor activity ensuring that timely payments are submitted for all invoices.
  • Analyzes invoice activity ensuring that all charges have the proper GL coding.
  • Manages Expensify expense reporting tool including the review of all corporate card transactions.
  • Prepares payment for employees by receiving and verifying expense reports and requests for advances.
  • Schedules and prepares checks, resolving invoice or payment discrepancies and documentation.
  • Performs analyses of payable accounts by reviewing monthly reports.
  • Assist with implementation of accounting tools to help automate and streamline processes.
  • Ability to work under pressure of deadlines and recognize and manage competing priorities.
  • Handle sensitive information in a confidential manner.
  • Additional projects and duties as assigned from time to time.
  • Works collaboratively in a team environment with a spirit of cooperation.
  • Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
  • Respectfully takes direction from manager.

Supervisory Responsibilities:

This role does not have supervisory responsibilities.


Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate degree (A.A.) or equivalent from two-year college or technical school; or six-months to one-year related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read, analyze, and interpret financial reports, audits, legal documents or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to respond to common inquiries from customers and coworkers, regulatory agencies, or members of the business community. Ability to effectively present information and respond to questions from groups of managers, top management, and clients. Ability to prepare and make presentations in front of small groups.

Mathematical Skills:

Ability to apply advanced mathematical concepts; to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

We have a dynamic company culture and a fun workforce. We offer paid time off benefits, competitive salary commensurate with experience, and a generous benefits package that includes health, dental, vision, and 401(k). Charter School Capital is dedicated to the goal of building a culturally diverse team committed to our mission and values and strongly encourages applications from minorities and women. We are an equal opportunity employer and do not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

Computer Skills:

Most required work is almost exclusively on the computer, but the computer is not itself the focus of the position. Has an advanced understanding and capabilities in using applicable programs and knowledge of networks. Must be a strong reference for other users for performing different functions with the computer. Proficient in the use of Microsoft Office. Experience working with Salesforce, NetSuite, and Expensify strongly preferred.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates, Licenses, Registrations:

There are no certificates, licenses or registrations required for this position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

To apply: Please submit a cover letter and resume to careers@charterschoolcapital.org. No phone calls please.